Confidential Items

Confidential Items

Restrict access to important confidential information within activeCollab – only to people you select / subscribe.

How would you store confidential documents and information within activeCollab?

Everyone involved with a project can see “normal” items. You can create a private item that is visible only to people who have the “can_see_private_objects” privilege. But then they can see any private object in the project.

How would you deal with…

  • FTP, Control Panel and Server Account details that you want only project leader to see?
  • Project Agreement that only the client should see?
  • Contract with your sub contractor?
  • Documents from HR appraisals and reviews?
  • Payment followups?

You can create new projects and invite only those people that you want to share these details with. You may use Private objects like we mentioned earlier. But what if you could allow only certain people for certain items? And what if you could do this in your current, natural activeCollab workflow?

That’s what Confidential Items module is for

How does Confidential Items module work?

  • With this module, you now get an additional visibility level for project items. Along with Normal and Private, you now have “Confidential” visibility.
  • Any confidential item (task, page, discussion or file) can be accessed only by people who are assigned or subscribed to it. Of course, Administrators can access these items too.
  • Child items – sub tasks, time records, comments and attachments – also become confidential. Non assigned / subscribed users can not access these items even if they guess the URL and enter it directly.
  • Confidential items are completely invisible to people who do not have access to them. If you have seven people on a project and assign two on a confidential item, only those two can see the item. Others will see no trace of it. And even the two can see it only from the list of tickets / discussions / pages / files.

Confidential Items modifies the way access control works in activeCollab. Please do not update activeCollab until you know an update to Confidential Items is available that is compatible with the new activeCollab version. Changes in activeCollab may create problems otherwise.


Screenshots

Creating a confidential task – just mark the visibility as confidential

Confidential Items show with a “safe locker” icon

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Additional Information

Developer

Apps Magnet
License

Single Site
Impact Area

Team Collaboration, Administration
Useful For

Administrators, Teams, Project Managers
Show in acGarage

Yes
Module Code

confidential_items
Product Type

Module
Compatible With

activeCollab 2, activeCollab 3, activeCollab 4, activeCollab 4.1
Current aC2 Version

1.3.6
Current aC3 Version

3.0.8
Current aC4 Version

4.0.7
Current aC4.1 And 4.2 Version

4.2.2

Changelog

Confidential Items 4.2.2 [2014/05/13]
================================================================================

activeCollab 4.2.8 compatible version of Confidential Items module.

Fixe:
+ Emails did not send for confedential objects.

Confidential Items 4.2.1 [2014/04/21]
================================================================================

Fix:
- Confidential Items were not display in "My Task" widget and Assignments filter.

Confidential Items 4.2 [2014/03/31]
================================================================================

- activeCollab 4.2.7 compatible version. Also supports backward compatibility.

Confidential Items 4.1.1 [2014/04/21]
================================================================================

- activeCollab 4.2.6 compatible release

Confidential Items 4.1 [2013/12/11]
================================================================================

- Compatible with aC 4.1.4

Confidential Items 4.0.7 [2013/12/11]
================================================================================
Fix:
- Fix error "Call to a member FwAssignments::isResponsible() on a non object" 


Confidential Items 4.0.6 [2013/12/05]
================================================================================

+ Automatically merge changes from core models files to confidential items models files when upgrade to new version of an activeCollab.

Confidential Items 3.0.8 [2013/12/05]
================================================================================
Fix:
- Fixed document visibility issue. External client was able to private documents. Now, client won't be able to view private documents. 

Confidential Items 4.0.5 [2013/10/28]
================================================================================
Fix:
- Emails were not being sent for Confidential Items.

++ Tested with aC 4.0.13, 4.0.14 & 4.0.15

Confidential Items 4.0.4 [2013/09/25]
================================================================================
Fixes:
- Compatible with aC 4.0.12
- Fix error "Call to a member function getRoutingContext on a non object"
- Fix bug while accessing the manage people area in project
- Fix "Forbidden" error when view document

Confidential Items 4.0.3 [2013/09/04]
================================================================================

- activeCollab 4.0.10 compatible version.

Confidential Items 4.0.2 [2013/08/09]
================================================================================
Fix

- Assignees were not display when private visibility selected.

Confidential Items 4.0.1 [2013/08/06]
================================================================================
+ Compatible with activeCollab 4.0.7.

Confidential Items 4.0 [2013/08/01]
================================================================================
- Initial activeCollab 4 compatible version.
Confidential Items 3.0.7 [2013/08/06]
================================================================================
Enhancement:
+ Documents can be use as confidential.

Confidential Items 3.0.6 [2013/08/01]
================================================================================

- Now works with aC 3.3.19

Confidential Items 3.0.5 [2013/06/27]
================================================================================
Fix:
- Only users with "Show private object" permission were displayed in assignees list.

Confidential Items 3.0.4 [2013/03/29]
================================================================================

+ activeCollab 3.3 compatibility release. 

Confidential Items 3.0.3 [2012/12/13]
================================================================================

Fixes:
- Compatible with aC 3.2.4
- Email Notifications were not being sent for confidential items.

Confidential Items 3.0.2 [2012/11/05]
================================================================================

- activeCollab 3.1.18 compatible version.

Confidential Items 3.0.1 [2012/10/20]
================================================================================

Fixes:
- Documents were not visible. Give "DB Query Error".
- Users were hidden from notify people section while creating a confidential file, discussion or notebook.


Known Limitations:

- Confidential Items will not be visible in recent activities or search results.
- If search index / activity logs were rebuilt, confidential item related entries
  may take up to a day to disappear (or when the daily scheduled task runs)
- Confidential Items are visible in Time & Expense Reports. Clicking on an item
  will result in an error for people who don't have access to it.
- Confidential Items are visible through Assignments filters. Clicking on an item
  will result in an error for people who don't have access to it.
- Confidential documents are visible only to Administrator.


Confidential Items 3.0 [2012/10/16]
================================================================================

Initial Release for activeCollab 3.

Confidential Items module for activeCollab v1.3.6 [2012/07/09]
================================================================================

activeCollab 2.3.8 compatible version


Confidential Items module for activeCollab v1.3.5 [2012/01/21]
================================================================================

Bug fix release.
	
Fixe:
   - Email notification about private objects also sent to users who don't have access to see private objects

Confidential Items module for activeCollab v1.3.4 [2012/01/16]
================================================================================

Tickets Plus module 1.5.9 compatible version.

Confidential Items module for activeCollab v1.3.3 [2011/11/15]
================================================================================

Enhancements:
	+ activeCollab v2.3.6 compatibility version.

Confidential Items module for activeCollab v1.3.2 [2011/08/19]
================================================================================

activeCollab v2.3.4 compatibility version. 

Confidential Items module for activeCollab v1.3.1 [2011/04/25]
================================================================================

Fixes a compatibility issue with Planning Module.


Confidential Items module for activeCollab v1.3 [2011/04/24]
================================================================================

Enhancement release. Adds compatibility with more areas within activeCollab.

Enhancements:
	+ Confidential Items now show up correctly in File Attachments,
	  Recent Activity, Assignments and Time Reports

Fixes:
	- Uploading a file as Confidential did not make it confidential on
	  creation. User had to edit it and make it confidential. Fixed.


Confidential Items module for activeCollab v1.2 [2011/01/07]
================================================================================

Bug fix release. Recommended upgrade.

Fixes:
	- If a project is set to private and a user without 
	  can_see_private_objects permission creates a new ticket (with Tickets 
	  Plus installed), it will have private visibility. Thanks to Alexej
	  for reporting this.


Confidential Items module for activeCollab v1.1 [2010/12/15]
================================================================================

Enhancements:
	+ Email notifications for confidential items will now work
	+ Confidential option won't show on Projects, Documents or 
	  Milestones now. Since they can't be made confidential.
	+ Only people who can edit a confidential item, will see Edit link
	+ Updated the icon for better - thanks to Steven for this!
	  (http://gsfn.us/t/1yrfw)
	+ Tickets Plus module support added

Fixes:
	- Category view in Tickets and Pages showed confidential items
	- New Files added were not confidential even if selected. Fixed.


Confidential Items module for activeCollab v1.0 [2010/11/17]
================================================================================

Features:
	+ Allows making Tickets, Pages, Discussions confidential. Only assignees,
	  subscribers and administrators can see such items.

	+ Comments, Tasks, Time Records and Attachments under a confidential
	  item are confidential too and can only be accessed from within that 
	  item.

	+ Works across the system. Use it as you wish.
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